Grounded Systems · Hudson Valley, NY

You're doing
meaningful work.
Your systems should support it.

Are you running a nonprofit, a daycare, a family restaurant, or a small business — and spending more time on admin than on the work and life you actually love? I help organizations and small business owners build simple, sustainable systems using the right tools and AI, so you can get back to what matters most.

Former educator Nonprofits & social impact Daycares & afterschool AI & workflow automation Small & family businesses
Work with me → See how it works
Climbing plants growing through a garden trellis — grounded and growing
20+
years building systems
in education & ed-tech
2,100+
students scheduled annually
zero margin for error
250%
enrollment growth driven
in 12 months
1,000+
staff trained on new
tools and systems
Sound familiar?

Most organizations don't have a people problem.
They have a systems problem.

The work keeps piling up — not because your team isn't trying, but because the processes underneath don't support them.

  • Too many tools, not enough clarity about which to use when
  • Manual processes everywhere — copy-pasting, chasing updates, rebuilding the same thing repeatedly
  • Everyone's too busy running operations to improve them
"Why does everything feel harder than it should?"
That's usually a systems question. And it's fixable.
"We keep hearing AI could help — but we have no idea where to start."
Curious but not sure is a great place to begin.
"I started this business to do work I love — not to live in spreadsheets."
That's the exact problem I fix. Let's get your time back.
How I can help

Three ways to work together

Whether you need a quick clarity session or full hands-on implementation, I meet you where you are.

01

Clarity Audit

A focused 1–2 week deep-dive into how your org actually operates. You leave with a concrete, prioritized plan — no jargon, no commitment beyond this.

→ Best first step.
02

AI & Workflow Design

Once we know what's broken, I build the fix — streamlined processes, the right tools, and AI-powered workflows that replace the manual work you shouldn't be doing.

→ Your team gets hours back every week.
03

Fractional Ops Partner

Embedded, ongoing support when a one-time project isn't enough. I work inside your org to build infrastructure, train your team, and keep things moving.

→ From a few weeks to an ongoing partnership.
See real examples for your type of organization →
Who I work with

My background is in education — but the systems problems I solve show up everywhere.

Schools & Districts Nonprofits & Social Impact Orgs Daycares & Childcare Centers Afterschool Programs & Camps Therapy & Wellness Practices Family-owned Restaurants & Shops Small & Local Businesses
Plants rooted and growing
"I understand how real people running real organizations and businesses — with full plates and not enough hours in the day — actually work. I build systems that fit them."

The Grounded Systems difference

Live work

Real systems, deployed and running

Not mockups — production systems solving real problems for real people.

RBK

Rhinebeck Community Connector

Live

Automatically aggregates community events from 45+ local sources into one searchable calendar — runs every morning at 6 AM with zero manual intervention.

rhinebeck.community →
See all projects →
Roots and structure
Story

From the classroom
to systems design

I spent 14 years teaching at one of Massachusetts's most demanding public high schools — but what actually defined that period was building the systems that made a 2,100-student institution run. I was doing program management, product management, and user research before those were my job titles.

Since leaving the classroom in 2023, I've taken that skill set into nonprofits, edtech, and now — consulting. The common thread in every role: helping real organizations get unstuck from the systems slowing them down.

Read my full story →
Get in touch

Ready to make things simpler?

I'm always happy to talk through what you're working on — even if you're not sure yet whether it's a good fit. No commitment, just a conversation.

hello@groundedsystems.consulting

I typically respond within one business day.